Services

1.1. Assisting in developing a clear project brief

1.2. Attending project initiation meetings

1.3. Advising on the procurement policy for the project

1.4. Advising on other professional consultants and services required

1.5. Defining the quantity surveyor's scope of work and services

1.6. Concluding the terms of the client/quantity surveyor professional services agreement with the client

1.7. Advising on economic factors affecting the project

1.8. Advising on appropriate financial design criteria

1.9. Providing necessary information within the agreed scope of the project to the other professional consultants and for which the following deliverables are applicable:

• Agreed scope of work
• Agreed services
• Signed client/quantity surveyor professional services agreement

Ndidali Quantity Surveyors will be required to undertake initial cost appraisal based on project scope and finalized project concept, and will be required to prepare and submit the following documents:

• Preliminary/conceptual estimate
• A report indicating whether or not the preliminary estimate exceeds the preliminary budget, the margin of variance and the reason for the variance.

The detailed tasks shall be as follows:

2.1. Agreeing the documentation programme with the principal consultant and other professional consultants

2.2. Attending design and consultants' meetings

2.3. Reviewing and evaluating design concepts and advising on viability in conjunction with the other professional consultants

2.4. Receiving relevant data and cost estimates from the other professional consultants

2.5. Preparing preliminary and elemental or equivalent estimates of construction cost

2.6. Assisting the client in preparing a financial viability report

2.7. Auditing space allocation against the initial brief

2.8. Liaising, co-operating and providing necessary information to the client, principal consultant and other professional consultants and for which the following deliverables are applicable:

• Preliminary estimate(s) of construction cost
• Elemental or equivalent estimate(s) of construction cost
• Space allocation audit for the project

Ndidali Quantity Surveyors will be required to prepare and submit a cost plan which must consist of the following documents:

• Elemental estimate
• A report indicating whether the present (elementary) estimate differs from the previous (preliminary) estimate, whether or not the preliminary budget is exceeded, the margin of variance and the reason for the variance.

The detailed tasks shall be as follows:

3.1. Preliminary estimate(s) of construction cost Elemental or equivalent estimate(s) of construction cost Space allocation audit for the project

3.2. Reviewing the documentation programme with the principal consultant and other professional consultants

3.3. Attending design and consultants' meetings

3.4. Reviewing and evaluating design and outline specifications and exercising cost control in conjunction with the other professional consultants

3.5. Receiving relevant data and cost estimates from the other professional consultants

3.6. Preparing detailed estimates of construction cost Assisting the client in reviewing the financial viability report

3.7. Commenting on space and accommodation allowances and preparing an area schedule

3.8. Liaising, cooperating and providing necessary information to the client, principal consultant and other professional consultants and for which the following deliverables are applicable:

• Detailed estimate(s) of construction cost
• Area schedule

The client retains the sole mandate on procurement process relating to the building contract however Ndidali Quantity Surveyors shall be called on to assist at the discretion of the client on the following duties:

Ndidali Quantity Surveyors will be required to carry out cost checks on cost target of each element to confirm the accuracy of the cost limit (budget) as part of design cost control. Prepare and submit a pretender estimate which must consist of the following documents:

• Approximate quantities estimate
• A report indicating whether or not the present (approximate quantities) estimate differs from the previous (elemental) estimate, the margin of variance and the reason for the variance.
• A report indicating whether or not the preliminary budget is exceeded, the margin of variance and the reason for variance.
• Tender documentation and production information.
• Projected cash flow

The detailed tasks are as follows:

4.1. Attending design and consultants' meetings

4.2. Assisting the principal consultant in the formulation of the procurement strategy for contractors, subcontractors and suppliers

4.3. Reviewing working drawings for compliance with the approved budget of construction cost and/or financial viability

4.4. Preparing documentation for both principal and subcontract procurement

4.5. Assisting the principal consultant with calling of tenders and/or negotiation of prices

4.6. Assisting with financial evaluation of tenders

4.7. Assisting with preparation of contract documentation for signature and for which the following deliverables are applicable:

• Budget of construction cost
• Tender documentation
• Financial evaluation of tenders
• Priced contract documentation

5.1. Attending the site handover

5.2. Preparing schedules of predicted cash flow

5.3. Preparing pro-active estimates for proposed variations for client decision-making

5.4. Attending regular site, technical and progress meetings

5.5. Adjudicating and resolving financial claims by the contractor(s)

5.6. Assisting in the resolution of contractual claims by the contractor(s)

5.7. Establishing and maintaining a financial control system

5.8. Preparing valuations for payment certificates to be issued by the principal agent

5.9. Preparing final account(s) including re-measurement(s) as required for the works on a progressive basis and for which the following deliverables are applicable:

• Schedule(s) of predicted cash flow
• Estimates for proposed variations
• Financial control reports
• Valuations for payment certificates
• Progressive and draft final account(s)

6.1. Preparing valuations for payment certificates to be issued by the principal agent

6.2. Concluding Final Accounts) and tor which the following deliverables are applicable:

• Valuations for payment certificates
• Final account(s)